- Reclamation
- R&D
- Research Projects
- Linking Documents and Information Stored in Sharepoint Libraries to Geospatial Representations of Reclamation Features
Linking Documents and Information Stored in Sharepoint Libraries to Geospatial Representations of Reclamation Features
Project ID: 2998
Principal Investigator: Greg Gault
Research Topic: Water Resource Data Analysis
Funded Fiscal Years:
2010
Keywords: None
Research Question
* Can information stored in SharePoint libraries provide greater context and ease of access when they are linked to Reclamation features to which they are related?
* If so, what best practices are needed to ensure that information related to features is maintained and of high quality?
A wealth of information about the lands and facilities that Reclamation manages on the behalf of the American public can be tied to discreet locations and features, such as parcels, dams, and canals. Location is a powerful organizing framework for information that enhances the ability to find information that is otherwise unrelated, but nonetheless relevant.
SharePoint, a colloborative Intranet-based technology, is being implemented in a number of the Regions. Users are already engaged by the relative ease-of-use that this technology provides, particularly with regards to digital documents.
Need and Benefit
The physical and environmental settings in which Reclamations features exist are becoming increasingly important to Reclamation's ability to make timely decisions about operations while considering surrounding resources. Reclamation maintains a great deal of digital documentation, reports, site photos, condition assessments, realty transactions, easements, and much more information that is directly related to specific features.
On a daily basis, Reclamation must respond to specific questions about specific features or resources. The ability of Reclamation personnel to quickly access pertinent information based on its location has the potential to greatly enhance the efficiency of its retrieval, and therefore responsiveness. For example, a common question that Reclamation receives is whether or not Reclamation owns a particular parcel of land, and if so, what is its status. Finding the parcel in question can usually be accomplished far more quickly by using its location as a search tool.
Similarly, as Reclamation's aging infrastructure becomes the focus of increased scrutiny, information about that infrastructure will need to be more readily accessible to operating personnel. The retrieval of documents, such as condition assessments, site photos, maintenance reports, etc., tied to a map location can provide greater situational awareness with direct access to associated information.
Contributing Partners
Contact the Principal Investigator for information about partners.
Research Products
Not Reviewed
The following documents were not reviewed. Statements made in these documents are those of the authors. The findings have not been verified.
Conceptual Model Report (final, PDF, 186KB)
By Greg Gault
Report completed on October 07, 2010
Recommedations, Best Practces, and Guidelnes for Link Documents in SharePoint (final, PDF, 84KB)
By Greg Gault
Report completed on October 07, 2010
Implementation Manual (interim, PDF, 342KB)
By Greg Gault
Report completed on August 07, 2012
Prototype (interim, PDF, 41KB)
By Greg Gault
Report completed on August 07, 2012