Reports and Publications

Reclamation Reports and Publications Examples

NOTE: A number of the publication templates are outdated because they were designed for previous versions of MS Word or other MS Office programs. We are in the process of reviewing and updating all templates. There are also some templates that contain the DOI Mission Statement. This statement changes periodically and the most current version of the mission statement can be found on this page.

A mainstay of Reclamation, reports and publications are printed, bound in various ways and also posted online.

A Reclamation logotype and tagline is displayed at the top of all publications covers. An eps file available for downloading from Seal, Logotype & Tagline page, it may be reproduced in Reclamation Blue (Pantone #660), gray (40% black), black or any color from the Reclamation color palette.

The design specifications for reports are generally more defined than those for brochures. However, for visual elements to be used optimally, flexibility must exist. Therefore, a variety of sizes, weights, leadings, and placements are available for particular items.

Cover images are not required. However, images used well will impart a better first impression. It is not necessary to frame or outline images.

The cover pages of reports in a series should be standardized. This can be accomplished by the use of cover stock and by the placement of cover auxiliary text to provide visual and textual continuity.

Also, do not forget to appropriately mark Controlled Information.

See "Identifying and Safeguarding Controlled Information"
Marking publications is cited in Page 8,  Section 7.A.2.(a)

Quick Links

cover grids
cover specifications
EIS documents
interior specifications
interior grid
interior examples
multiple agency covers
sample design and layout
single column technical reports
controlled reports

Update to instructions for Office 2010

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Design Specifications, Covers


Logotype

Position the logotype flush with the top and side page margins.

Text

Begin text a minimum of 2.5 inches (15p) from the top edge of the page.

Headline Text

Font: Arial Bold
Size: Minimum 30 pt; variable
Leading: Set solid
Aligned: Flush left
Horizontal and vertical placement can vary but text must begin on a gridline.

Auxiliary Text (Optional)

Font: Arial or Bold, Arial Bold,
may also be Times New Roman regular or bold.
Size: Typically 16 pt.
Leading: Typically 18 pt. Aligned: Flush left
Size along with horizontal and vertical alignment of elements may vary.

Identifying Text (Required)

Identifying text is the “U.S. Department of the Interior” and “Bureau of Reclamation” and other office location as necessary; should be limited to no more than four lines.

Font: Arial or Bold Size: 10 pt.
Leading: 12 pt.
Aligned: Flush left
Place text flush with left and bottom page margin. Date (optional) is placed flush on the right and bottom page margins.

Seal

Size: 1” wide
Align: Flush with left and bottom page margins. When identifying text is used, adjust seal vertically to allow text to be positioned underneath.

Optional placement:  The identifying text may be placed about ¼ inch to the right of the seal as shown in the examples.

Seal is optional on cover.

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Reclamation Report Underlying Cover Grid and Hypothetical Cover


report cover graphic
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Report & Publication Cover Grid, Non-bleed

Page Margins

Top = .5 inch (3p)
Left = .75 inch (4p6)
Right = .75 inch (4p6)
Bottom = .5 inch (3p)

Columns

Number: 6
Gutter: .2 inch (1p2.4) wide

Guidelines on cover grids are used for the orderly placement of type and photography. Headline or photo arrangements should adhere to the underlying gridlines.

Horizontal alignment guides are provided at one-quarter inch intervals.

Reclamation Non-Bleed Report Cover Examples

Reclamation Non-Bleed Report Cover Grid

Sample of Basic Cover

Download Sample of Basic Cover
(MS Word 124 KB)

Sample Basic Cover with Gridlines for Word

 Instructions:

Logotype and tagline: Do not modify in any way.

Series/Report No.: This information can be modified or deleted. To modify, simply type in the new text. The positioning of the line cannot be changed; refer to the Visual Identity Manual for guidelines on text size and type.

Report Title: Type in the report title here. Do not change the positioning of the line; refer to the Visual Identity Manual for guidelines on text size and type.

Auxiliary Text: Additional information (see example) can be typed in here. If there is no auxiliary text, delete this line. Do not change the positioning of the line; refer to the Visual Identity Manual for guidelines on text size and type.

Cover photographs and graphics: Photographs and graphics can be inserted on the cover in accordance with the Visual Identity Manual guidelines. Use the gridlines to help position graphics and text.. Pictures (either photos or graphics) can begin at the left margin or the beginning of any gridline (column) and may extend to the right margin or the end of any column. Do not begin a picture in the space between the columns (the “gutter”), the beginning of a gutter; similarly, do not end a picture at the end of a gutter.

To insert a picture, place the cursor where you want the picture to be. Then, click “insert,” “picture,” and “from file,” select the photo, and click “insert.” To re-size the picture, click on it, then right click to access the “Show picture toolbar” command. Then, click on the “text wrapping” icon (the dog in the box), then “top and bottom” (other drop down commands may also work). This will change the square boxes around the picture to circles. You can then re-size or move the graphic as you choose. To resize it, grab one of the four corners and drag it to make the picture smaller or larger. To move it, click in the picture and move it.

Identifying text: The identifying text (U.S. Department of the Interior, Bureau of Reclamation) is always required and cannot be changed. However, use of the Reclamation Seal is optional.

To add additional lines of identifying text, place the cursor at the end of “Bureau of Reclamation” and click twice. This will open the footer. At the end of Bureau of Reclamation, hit the “enter” key and type in any additional lines of text (see the Visual Identity Manual for guidelines). The date is always required to be on the last line of the page in the right hand corner or on the title page. The font cannot be changed.

Complete the job: To remove gridlines from this cover (after you have placed your art and text in the proper place), go to the Page Layout menu above, click on Watermark, and then click on Remove Watermark.”

Title Page

Title Page With Grid


Download Sample Title Page
(MS Word - 25 KB)

Spine Sample

The spine will include the title of the report, the date, and the seal, or other pertinent information. The logotype and tagline will not be displayed on the spine. The first two spines above are large enough to fit in a 2-inch notebook. The size of the type can be adjusted to fit any title in the space allotted for a spine, similar to the last one shown. Leave at least one-eighth inch margin on the top and bottom of any spine.

Download Sample VI Spine
(MS Word - 25 KB)

Cover for Other Agency

Sample of cover for other agency

Cover for
Standing Operating Procedures (SOP) Reports

Use this sample for Reclamation SOP reports with the logotype in place, with or without another agency designation.

Use this sample for other agency SOP reports by removing the logotype.

Sample template

(MS Word - 222 KB)

SOP Sample
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Report & Publication Cover Grid, Non-bleed–Photo

Page Margins

Top = .5 inch (3p)
Left = .5 inch (3p)
Right = .5 inch (3p)
Bottom = .5 inch (3p)

Columns

Number: 6
Gutter: .2 inch (1p2.4) wide

When using a full-page photo (or graphic) on a non-bleed cover, maintain a consistent .5 inch border around the entire page. All typography and graphics should then maintain a .25 inch margin from the edge of the photo, with the 6-column grid beginning at that .25 inch point.

Reclamation Non-Bleed Photo Cover Examples

Reclamation Non-Bleed Photo Cover Grid

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Report & Publication Cover Grid, bleed

Page Margins

Top = .375 inch (2p3)
Left = .375 inch (2p3)
Right = .375 inch (2p3)
Bottom = .375 inch (2p3)

Columns

Number: 6
Gutter: .25 inch (1p6) wide

Graphics that do not bleed should maintain a 3/8 inch margin from the page trim.

Reclamation Bleed Cover Examples

Reclamation Bleed Cover Grid

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Multiple Agency Covers

Covers for reports and other types of publications developed as part of a multiple-agency effort may be prepared by Reclamation, by a contractor for Reclamation, or by a partner agency.  The design of the publication cover will depend on whether Reclamation is or is not the lead agency in the production of the publication.

I.  When Reclamation is the lead agency in the production of multi-agency publications.

Any approved publication design cover in the Visual Identity Online Manual may be used.  The publication cover must follow all Visual Identity guidelines, with the following exceptions: 

(a) on multiple-agency covers, the Reclamation logotype and tagline will not be used on the top of the publication, and;  

(b) the date of the publication must appear in the lower right hand corner of the cover.

The agencies involved in the publication will be identified at the bottom of the cover, starting with Reclamation at the left margin,½-inch up from the bottom (see sample 1 below). The top line of the identifying text for the other partners will align horizontally with the top line of the Reclamation identifying text; if necessary, the top line may be adjusted up from the bottom of the page to accommodate longer addresses.  The identifying text and graphic for each agency cannot be more than two grid columns wide.

If there are three agencies, the identifying text for the third agency can be placed in the right hand columns if the address lines do not interfere with the publication date (see sample 1 below).  If the address lines do interfere with the date, the date may be omitted and added to the title page.

If more than three agencies are involved in the publication, the seals, without identifying text, should be placed on the cover similar to example 2.  The identifying text should be included on the title page of the publication (see example 3). In this situation, only the publication title, date of publication (if it appears), and other approved design elements would be included on the front cover.

The identifying text can include the name and location of the agencies, each agency’s official seal, or a similar identifier of choice.  In all cases, the identifiers will be consistent. If agency seals are used, each agency will display its respective seal. If agency logos or logotypes are used, each agency will display its respective logo or logotype.  If only identifying text is used, then all agencies must use only identifying text.  Mixing of seals, logos, logotypes, and identifying text is not permitted.

If the Reclamation seal is used, it will be 1” wide, and all other seals or logos will be sized similarly.

II.  When Reclamation is not the lead agency.
When Reclamation is not the lead agency in the development of a multi-agency report or other publication, it will follow the guidelines and standards of the designated lead agency, or the guidelines the partners themselves may develop for publications. multi agency cover
Multi Agency 1 PDF
multi agency cover
Multi Agency 2 PDF
multi agency cover

Multi Agency 3 PDF
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Grid Variations

On interior report pages, the six columns of the grid can be combined to form other grid configurations. Examples of these (two or three-equal columns, and a wide/narrow column) are shown below.

Select which grid variation to use, based on what best supports the content, line lengths, and editorial style of the report. Be sure there there is ample space for graphics (photos, illustrations, or charts) that will be included.

Reclamation Report Live Area
Reclamation Report Grid Variations
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Report Example Graphic
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Report Example Graphic
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report example
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report example
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Reclamation Report and Publication Interior Examples 3
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Reclamation Report and Publication Interior Examples 4
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Reclamation Report and Publication Interior Examples 5
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Report & Publication Grid


Page Margins

Top = .75 inch (4p6)
Left = 1 inch (6p)
Right = 1 inch (6p)
Bottom = 1 inch (6p)

Columns

Number: 6
Gutter: .25 inch (1p6) wide

This is a six column grid. The six columns can be combined to form other grid configurations.

Horizontal alignment guides are provided at one-quarter inch intervals.

Reports have a 1 inch (6p) side margin, allowing a clear space for hole-punched bindings.

Reclamation Publication and Report Grid

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Interior Page Layout for
Single Column Technical Reports

When it is not practical to have a multicolumn format, the following guidance is given—this format is used for specifications, technical memorandums, some research reports, and others.

Page Margins

Top = 1 inch (4p6)
Left = 1.5 inch (9p)
Right = 1.5 inch (9p)
Bottom = 1 inch (6p)

Running heads (headers), if used = 10 point Arial Bold placed on outside of page.

Page numbers may be centered or placed in a footer within the 1-inch bottom margin and at the outside edge of the page.

Tables and graphs may extend into the 1.5 inch margin when necessary.

Download template.

one column format

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Technical Report Templates

One of three technical report templates can be used for almost any technical report. Each report includes the preliminary pages necessary to prepare a complete technical report. Adding the main report style sheet to a cover or title page has been problematic. Therefore, three basic designs have been prepared to help technical report authors save time, incorporating the various pieces they wish to use.

One file includes a cover, an NTIS documentation page (SF 298), a title page, mission statements, the beginning of a table of contents, and the first two pages of a style sheet for the main report.

The second file includes a cover, mission statements, a sample signature page, the beginning of a table of contents, and the first two pages of a style sheet for the main report.

The third, more traditional report file, includes a cover, mission statements, a title page, contents, and style sheet for the main report.

These templates include a blue logotype, a gray logotype, or a sand logotype that can be moved to another cover, if desired. The gridlines are provided to allow correct placement of a picture or graphic, if desired. After correct placement of the picture, simply go to the Word Format command, Background, Printed Watermark, and hit No Watermark to remove all the gridlines.

Download all three for quick access.

Blue Logotype Template   Blue Large Logotype Template    Gray Logotype Template      Sand Logotype Template

Cover for 11 x 17 technical publication

Single-column format for draft and final EIS documents (cover, inside pages, etc)
Word Version, PDF version
EIS

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Simple Word Report Template and Instructions

Simple Word Report Template

Instructions

Also, do not forget to appropriately mark Controlled Information.
See "Identifying and Safeguarding Controlled Information"
Marking publications is cited in Page 8,  Section 7.A.2.(a)

 

 

Simple Report - Controlled BW (PDF - 89 KB)

Simple Report - Controlled BW (MS Word - 206 KB)

Simple Report - Controlled Color Black (PDF - 245 KB)

Simple Report - Controlled Color Black (MS Word - 167 KB)

 

Last Updated: 2/9/18