I certify that all Custodial Officer files have been reviewed
and contain accurate and up-to-date information for each Custodial
Officer, except as noted below in the overages and shortages.
This includes, but is not limited to, current year responsibility
listing(s), current year receipts for property items subsequently
acquired or transferred since responsibility listing date, etc.
All prior year documents have been purged from the files. Purged
documents will be retained in accordance with the Records Retention
Schedule.
(Number) Custodial Officers have been identified for this office.
They will be responsible for ensuring proper use, control, care,
operation, maintenance, and supervision of all accountable and
sensitive property under my control and jurisdiction.
I also certify that a physical inventory of all accountable
and sensitive property for which I am responsible was conducted
during the period of (starting to ending dates). The inventory
was conducted by (property management personnel consisting of
John Doe and Jane Smith) (Custodial Officers) and/or (Contract
personnel from XYZ Inventory, Inc., assisted by John Doe area/regional
property management personnel).
The appropriate reconciliation of missing and/or found items
during the inventory was accomplished on (Date). A statement of
the disclosures of this inventory is as follows:
Number of Items Original
Cost
Total Accountable Property
(accountable, excluding sensitive)
Total Property Short
Total Property Over
Total Accountable Sensitive
Property
(excluding accountable listed above)
Firearms
Museum
Motor Vehicles (Interior-owned or -leased and GSA)
Heavy Equipment
Other (Regional/Area Office prescribed)
Total Property Short
Firearms
Museum
Motor Vehicles (Interior-owned or -leased and GSA)
Heavy Equipment
Other (Regional/Area Office prescribed)
Total Property Over
Firearms
Museum
Motor Vehicles (Interior-owned or -leased and GSA)
Equipment
Other (Regional/Area Office prescribed)
| Accountable Officer Signature | Date |