114S-41.308-1 Agency Control.
(a) Procedural Guides. Employees responsible for
control, issuance, and execution of Government bills of lading should
have ready access to the General Services Administration handbook,
"How to Prepare and Process U.S. Government Bills of Lading,"
available through the GSA Supply Catalog.
(b) Supply and Accountability.
(1) Stocks of Government bills of lading will be requisitioned (using
form DI-1, Requisition) as required from the Reclamation Service
Center, code D-7912A. When received, the inclusion serial numbers
will be recorded on the file copy of the requisition, and adequate
accountability records will be established and maintained on form
7-1406, Government Bill of Lading Control Register (figure 1).
(2) The original of any Government bill of lading which is canceled,
or is spoiled in the course of preparation, will be kept on file in
the issuing office for 2 years, then destroyed. Any Government
bill of lading furnished to cover a shipment, but not used, will be
returned to the issuing office for cancellation. A notation of the
spoilage or cancellation of a bill of lading will be entered in the
accountability record. All Government bills of lading furnished for
shipments will be retained for 2 years.
(3) A record of all Government bills of lading issued for
Government-paid transportation will be maintained on form 7-1406.
(4) All requests for transportation shipments, i.e.,
commodity/household goods, must be in writing. A requisition, form
7-702, or other approved form will be prepared and approved prior to
shipment. An approved Travel Authorization - Transfer or
Reassignment, form 7-1786, may be used as authorization for household
shipments.
(5) Government bills of lading are accountable forms and should be
kept in a locked cabinet or safe at all times prior to issuance.
(6) Individuals authorized to approve/issue Government bills of
lading will be designated in writing by the accountable officer.