ÿWPCÊ –dÂËr«þ­,:¡Ç’»¶ÿ¤Mß·ðö̽NbYòguïµu5zK¶âå«RZº«%%Á¼wºÅîsSnûwÖr•Xú`ïrìT•ÃcĤÈOžÌÞûœàd-½ŠrÞŒ´[m³¼xOõ$’€)Æ´õÐEÈ%бÅݤœ&Æ­øCp–42‚ðŸ%¨Š?jÅ“z²™ä @,ú‹×oÉC5B±p¸iØKÍ64½ðe㫵kB€s}á72i^øLK9­d‡BÔ|Æ!OÜÌD9bذ mNP8n÷á—§†§`š=Ì4û2Â[;î—4àúmÛbËB©Íàèäì‰I„uU ®‡&_"ÃI—ԉ¥Œî¶ø"f¸¶¨ŽbC|åÏ·½®Zþ²Ÿš‹jL À››2¬ÆÓ¯ÆN1¤ +àvzDwùgèýë$/?—‚ ÏìxzÎÎâí”ÑÿÁÇg4ícÑE­ßí*„ÿüÑv·µØúnNúÜ9â›(î¼#ÑÊ€ M†ðn+j[àqð“ÀX‹0È×=#© S s¹²§[½‰Å˜¿bÁ‰s]­Çy±8ð4F䥑Ùc)ŠV©@DØwŠLAbSo#!UN3 % 0(‡ þ¯ 0D­ U:ñ f+ a- U *A 1uk ^ à w@ì 4, @ O mQ 0ch NË D3Í ¶ þ¶ U:´´´´´´´MîNòMôMøMüzbzzzzzzzzzzzzzzz 1W‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚‚ D3ÙÙ B    D3) B*\\\\\\\\\\\\\\\\\\\ iD†˜HP LaserJet 8000 Series PSÊÜØÎÎØÊÜ0(ÖÃ9 Z‹6Times New Roman RegularX($¡¡ ôÝ ƒ¯'ÝÝ  ÝÔ_ÔÒ9°ÒÒ„°ÒÔ€X\”XXXÔò òASAP€PLAN€DETAIL€ð!ð€NEW€AWARDS:€€Enrollment€and€Payment€Process€[09/05/02]à€œ/œ/œ/ 0àÚ  Ú1Ú  Úó óà€@à.à.dà.à(3¯$§§Ý ƒ!ÝÝ  Ý,Q)¾AZ‹"Arial Regular@TABLE A%ä2¼A`Arial3#37=CIQYag­­1.a.i.(1)(a)(i)1)a)h%-c BCEDEEEFEGEHUIDJUK‘ná,Œ î(ô Suite83|xOÿU‹ÿÀÀÀ(;3£$´´Ô2#ÔÚ  Ú0Ú  Ú.Ô3  Ôà0  àXXXX'ÿÿdxd  P.L. AAMDGCAOs GCAO FFSPDGCAORsGCAORintranet CFR FMS CMIA ôÝ ƒ¯'ÝÝ  ÝÔ_ÔÒ9°ÒÒ„°ÒÔ€X\”XXXÔò òASAP€PLAN€DETAIL€ð!ð€NEW€AWARDS:€€Enrollment€and€Payment€Process€[08/12/02]à€œ/œ/œ/ 0àÚ  Ú1Ú  Úó óà€@à.à.dà.à,Q)¾AZ‹"Arial Regular pÑÑÑ  ÑÑTRP$Ø'3 Letter LandscapeP$Ø'3 Letter LandscapeØ'3 Letter LandscapeØ'3 Letter LandscapeTÑ- ù-$ÿÿ35;?CGKOS11.1111111XXXX'ÿÿdxd d[[[['þÿdxd&ÿÿ0 d dZX[:óÿ20 Ý ƒ!ÝÝ  ÝÔ_ÔÑH°ÑÑH°ÑÒH°ÒÒH°ÒÑTRP$Ø'3 Letter LandscapeXà3Ø' LetterØ'3 Letter Landscapeÿ3Ø'TÑñKñÔ_ÔÖ€ÿÿÖÔ_ÔñKññKñÖ€ÿÿÖñKñÔ€X\”XXXÔÔ€ôéõXX\”ÔÑÅÈÑÔ*‘ƒX nddd Xdd Xdd XHH0HH0‘ÔÔ,{dd ÔÔ, dd ÔÔ,Ýdd ÔÔ,Ådd ÔÔ,Cdd ÔÔ+  ÔÐ  û €€ÐÔ_ÔÌNO.Ð -#!)."[ -ÐÌTASK/ACTIONÐ 1'!)."[ ……1ÐÔ‡Ó½ õôéÔRESPONSIBILITYÔ#†ôéõ Ó½#ÔÐ _d ÐÔ‡Ó½ õôéÔPRIMARY€€€€€€€€€OTHERS€Ô#†ôéõ Ó½#ÔÐ 0&$ÿ"[ 0ÐÌCOMMENTSÐ QG&)."  [  ð?1‰ð?‰QЀ1Ð =31‡Œ   ð?1 ð? =ÐPrior€to€award€of€an€agreement,€the€GCAO€must€reviewÏthe€recipient's€financial€and€business€managementÏsystems€and€determine€the€recipient€responsible€forÏaward€of€an€agreement.€€As€a€result€of€these€preawardÏreviews,€the€GCAO€may€determine€that€it€is€necessary€toÏclassify€a€recipient€as€ð ðhigh€riskðð€in€accordance€with€43ÏCFR€12.52€or€12.914,€as€applicable.€€If€this€classificationÏis€necessary,€the€GCAO€must€determine€whether€to€placeÏany€special€award€restrictions€on€the€recipient,€such€asÏlimiting€payment€to€reimbursement€only.Ð  ¡¦  ÐGCAOÐ  ‡Œ ÐÐ  ‡Œ „„ÐFor€further€information,€reference€the€document€titled,Ïð ðAdministrative€Regulations€for€Recipients€of€Grants€andÏCooperative€Agreementsðð€which€has€previously€beenÏdistributed€to€all€offices€which€award€financial€assistanceÏagreements.Ð =3¯ ´  @2‰@‰=Ѐ2Ð =31ÿ   @2 @ =Ða.€€GCAO€forwards€ASAP€Agency€Notification€Form€toÌ€€€€€€recipient€with€instructions€to€return€the€forms€to€theÌ€€€€€€GCAO.€€Ìb.€€GCAO€must€also€notify€recipient€if€it€has€been€Ì€€€€€determined€to€be€ð ðhigh€riskðð€and€explains€anyÌ€€€€€restrictions€resulting€from€this€designation,€along€withÌ€€€€€what€corrective€actions€may€be€taken€by€the€recipientÌ€€€€€to€remove€this€designation.Ð  …Š# ÐGCAOÐ  ÿ $ ÐRecipientÐ  ÿ % „„Ða.€€GCAO€should€send€forms€out€well€in€advance€ofÏaward€so€that€recipient€has€an€opportunity€to€completeÏand€return€forms€prior€to€date€of€award.ÌÌò òAt€this€time,€awards€made€under€P.L.€93„638€are€notÐ ',* Ðeligible€for€payment€under€the€ASAP€system.ó óÐ =3ñö+  @3‰@‰=Ѐ3Ð =31ãè,  @3 @ =ÐRecipient€returns€ASAP€Enrollment€form€to€GCAO€andÏindicates€whether€ASAP€payment€system€will€be€used.Ð  ­². ÐRecipientÐ  ãè/ ÐGCAOÐ  ãè0 „„ÐÐ =3ãè1  @4‰@‰=Ѐ4Ð =31 2  @4 @ =ÐGCAO€marks€file€to€indicate€whether€or€not€the€recipientÏwill€use€the€ASAP€system.€€Forwards€ASAP€form€to€FAD,Ïalong€with€a€copy€of€any€ð ðhigh€riskðð€notifications€andÏrestrictions€to€FAD.Ð  in6 ÐGCAOÐ   7 ÐÐ   8 „„ÐRegardless€of€whether€the€recipient€elects€to€use€ASAP,Ïthe€form€must€be€sent€to€FAD.Ð =3ÕÚ:  @5‰@‰=Ѐ5Ð =31ÇÌ;  @5 @ =ÐIf€recipient€elects€to€use€ASAP€and€has€not€previouslyÏused€ASAP€to€receive€payments€from€Reclamation,€FADÏforwards€information€to€Dept.€of€Treasury„„FMS€who€will€Ïcomplete€the€enrollment€process.Ð  %*? ÐFADÐ  ÇÌ@ ÐFMSÐ  ÇÌA „„ÐÐ =3ÇÌB  @6‰@‰=Ѐ6Ð =31ƒ ˆC  @6 @ =ÐÔ‡ ôÁl õõôéÔFAD€receives€notification€from€FMS€when€recipient€hasÐ ƒ ˆD Ðcompleted€enrollment€process.Ô#†ôéõ õ ôÁlz#ÔÐ  M!RE ÐFMSÐ  ƒ ˆF ÐFADÐ  ƒ ˆG „„Ðâ âÐ =3ƒ ˆH  @7‰@‰=ÐÔ_Ô€7Ð =31‡d  @7 @ =ÐUpon€award€of€agreement,€GCAO€forwards€copy€ofÏaward€document€to€FAD.€€Ð  Q. ÐGCAOÐ  ‡d ÐÐ  ‡d „„ÐPD€does€not€currently€provide€notification€to€FAD€whenÏawards€and€modifications€are€processed;€therefore,€itÏâ âwill€be€necessary€for€those€offices€which€normallyÏtransmit€documents€via€PD€to€also€send€a€paper€copy€ofÏthe€7„2277€or€7„2278€to€FAD.Ð =3¯ Œ    @8‰ @‰=Ѐ8Ð =31 ê    @8  @ =ÐFAD€enters€agreement€information€into€FFS€and€into€theÏASAP€system€if€recipient€has€enrolled€in€ASAP.Ð  × ´  ÐFADÐ   ê ÐÐ   ê „„ÐFunds€will€be€available€for€120€days€after€term€ofÏagreement.€€FAD€will€set€this€date€based€on€theÏcompletion€date€of€the€agreement€as€indicated€in€ÌBlock€10€of€the€Assistance€Agreement€Form€7„2277€orÏthe€Assistance€Agreement€Modification€Form€7„2278.Ð =35  "@9‰"@‰=Ѐ9Ð =31“p   "@9 "@ =ÐASAP€system€sends€notification€to€recipient€that€fundsÏare€available€in€the€ASAP€system.Ð  ]:  ÐASAPÐ  “p  ÐñBñFADñBñÐ  “p  „„ÐÐ >4“p   $@10‰$@‰>ÐÔ_Ô10Ð >42»˜   $@10 $@ >ÐÔ‡ ôÁl õõôéÔRecipient€draws€down€funding€through€ASAPÔ#†ôéõ õ ôÁlY#Ô.Ð »˜  ÐÐ  …b  ÐRecipientÐ  »˜  ÐÐ  »˜  „„ÐRecipients€are€to€be€referred€to€the€Finance€HotlineÏNumber,€1„800„821„2886,€if€there€are€FAD„relatedÏproblems€with€ASAP.Ð >4O, "  &@11‰&@‰>Ð11ÌÐ >42wT$  &@11 &@ >ÐÔ‡ ôÁl õõôéÔFFS€account€balances€are€updated€on€a€daily€basis€toÐ ­Š% Ðshow€payments€made€through€ASAP.Ô#†ôéõ õ ôÁl##ÔñDñÐ wT& ÐñDñÐ  wT& ÐFADÐ  ­Š' ÐÐ  ­Š( „„ÐÐ >4­Š)  (@12‰(@‰>Ð12Ð >42Õ²*  (@12 (@ >ÐÔ‡ ôÁl õõôéÔA€daily€listing€will€be€available€through€FFS€which€willÐ Õ²+ Ðshow€ASAP€activity€on€a€Regional/Denver€office€basis.€ÏGCAOs€will€be€provided€access€to€FFS€to€view€€thisÏinformation.€€Upon€request,€access€to€FFS€will€beÏprovided€to€GCAORs€and€other€personnel€who€have€aÏneed€to€obtain€this€information.ñCñÌñCñÔ#†ôéõ õ ôÁl¶#ÔÐ  Ǥ0 ÐFADÐ  Õ²1 ÐGCAOÌGCAORÌOthers€asÏrequestedÐ  35 „„ÐÐ >4Õ²6  *@13‰*@‰>Ð13Ð >42%7  *@13 *@ >ÐÔ‡ ôÁl õõôéÔFAD€maintains€listing€of€all€current€Reclamation€ASAPÐ %8 Ðusers.€€Listing€will€be€posted€on€FAD€intranet€site.Ô#†ôéõ õ ôÁl%#ÔñEñÐ ïÌ9 ÐñEñÐ  ïÌ9 ÐFADÐ  %: ÐÐ  %; „„ÐÔ‡ ôÁl õõôéÔListing€to€be€updated€weekly.Ô#†ôéõ õ ôÁlO#ÔÐ >4%<  ,@14‰,@‰>Ð14Ð >42M*=  ,@14 ,@ >ÐÔ‡ ôÁl õõôéÔFAD:ñJñÐ M*> ÐñJñÌ€€a.€€Receives€notifications€through€ASAP€of€paymentÌ€€€€€€€requests€that€exceed€the€amount€of€available€fundingÌ€€€€€€€and/or€other€irregularities.€€Ì€€b.€€FAD€communicates€with€GCAO€to€resolve€issue.Ô#†ôéõ õ ôÁl, #ÔñFñÐ u"RB ÐñFñÐ  ?#C ÐFADÐ  M*D ÐGCAOÐ  M*E „„Ðâ âÐ >4M*F  .@15‰.@‰>ÐÔ_Ô15Ð >42‡d  .@15 .@ >Ðâ âÔ‡ ôÁl õõôéÔSuspensions€or€terminations€of€an€agreement€will€beÐ ‡d Ðaccomplished€by€modification€to€the€agreement€and€aÏcopy€will€be€immediately€forwarded€to€FAD€forÏappropriate€action€on€the€ASAP€account.ñGñÌñGñÔ#†ôéõ õ ôÁlk"#ÔÐ  å  ÐGCAOÐ  ‡d ÐFADÐ  ‡d „„ÐÐ >4‡d  0@16‰0@‰>Ð16Ð >42C    0@16 0@ >ÐÔ‡ ôÁl õõôéÔò òMODIFICATIONS€ó óÐ C   ÐÌa.€€If€the€recipient€initially€declines€to€enroll€in€ASAP€butÌ€€€€€later€decides€to€convert€to€this€form€of€payment,€theÌ€€€€€GCAO€shall€forward€a€copy€of€the€ASAP€AgencyÌ€€€€€Notification€Form€and€cover€letter€to€the€recipient.Ìb.€€GCAO€receives€completed€Notification€Form€fromÌ€€€€€recipient€and€forwards€a€copy€to€FAD.Ìc.€€GCAO€requests€D„7734€to€verify€amount€of€fundsÌ€€€€€€remaining€on€agreement.Ô#†ôéõ õ ôÁlV$#ÔÐ  ]:  ÐGCAOÐ  C  ÐÐ  C  „„Ðò òAt€this€time,€awards€made€under€P.L.€93„638€are€notÐ C  Ðeligible€for€payment€under€the€ASAP€system.ó óÐ  ê ÐÌb.€€If€the€recipient€has€indicated€that€it€also€has€otherÏagreements€to€be€converted€to€ASAP,€the€GCAO€shouldÏcommunicate€this€to€any€other€GCAOs€in€their€officeÏwho€are€responsible€for€administration€of€the€notedÏagreements.€€If€the€noted€agreements€are€with€otherÏregions,€FAD€will€contact€these€GCAOs€to€inform€themÏthat€the€recipient€is€converting€to€ASAP€payment.Ð >4]:   1@17‰1@‰>Ð17Ð >42»˜   1@17 1@ >ÐÔ‡ ôÁl õõôéÔFAD:Ð »˜ ! ÐÌa.€€FAD€forwards€recipient€information€to€FMS€to€enrollÌ€€€€€recipient€in€ASAP€per€Steps€5€and€6,€above.Ìb.€€Identifies€amount€of€funds€remaining€in€FFS.Ìc.€€Identifies€agreement€file€for€ASAP€payment.Ìd.€€Places€a€ð ðholdðð€on€further€paymentsÔ#†ôéõ õ ôÁl)#Ô.Ð wT' Ðe.€€FAD€contacts€GCAO€to€verify€funds€remaining€inÌ€€€€€FFS.Ìf.€€Requests€GCAO€to€place€ð ðholdðð€on€agreement€so€€€€€Ì€€€€that€no€additional€SF„270s€(or€other€invoice€Ì€€€€formats)€are€forwarded€to€FAD€for€paymentÐ  iF, ÐFADÐ  »˜ - ÐGCAÔ_ÔOÐ  »˜ . „„Ðâ âÐ >4»˜ /  2@18‰2@‰>ÐÔ_Ô18Ô_ÔÐ >42‡d  2@18 2@ >ÐÔ‡ ôÁl õõôéÔGCAO:Ð ‡d ÐÌa.€€Verifies€remaining€funding€amount€or€notesÌ€€€€€discrepancy€and€forwards€information€to€FAD€via€Ì€€€€€e„mail.€€If€there€are€funding€discrepancies,€FAD€and€Ì€€€€€the€GCAO€will€work€together€to€resolve€theÌ€€€€€discrepancy.Ìb.€€Provides€FAD€with€information€regarding€anyÌâ  €€€restrictions€to€be€placed€on€payments€(maximumÌ€€€€€draw,€agency€review,€suspension).Ìc.€€Prominently€identifies€agreement€file€for€paymentÌ€€€€€only€€through€ASAP.Ìd.€€Promptly€prepares€and€issues€agreementÌ€€€€€modification€after€any€funding€discrepancies€areÌ€€€€€resolved.Ô#†ôéõ õ ôÁlg,#ÔÐ “p  Ðe.€€Immediately€sends€paper€copy€of€modification€toÌ€€€€€FAD.Ìò òó óÌÐ  »˜ ÐGCAOÐ  ‡d ÐFADÐ  ‡d „„Ðd.€€Modification€is€to€include€current€funding€amount€thatÏwill€be€available€in€ASAP,€any€new€Ô_ÔnewÔ_Ô€payment€andÏreporting€articles.ÌÌIf€payment€restrictions€are€to€be€imposed,€it€will€beÏnecessary€to€inform€the€recipient€of€the€cause€andÏextent€of€the€restriction.ÌÌModification€cover€letter€to€state€that€recipient€will€haveÏaccess€to€ASAP€approximately€10€days€after€date€ofÏletter;€however,€the€recipient€€will€be€notified€throughÏASAP€when€account€is€available.ÌÌA€recipient's€password€expires€29€days€after€issuanceÏunless€they€have€logged€into€the€ASAP€system,Ïtherefore,€modifications€must€be€processed€promptly€soÏthat€they€can€log€into€the€system.ÌÌe.€€PD€does€not€currently€provide€notification€to€FADÏwhen€awards€and€modifications€are€processed;Ïtherefore,€it€will€be€necessary€for€those€offices€whichÏnormally€transmit€documents€via€PD€to€also€send€aÏpaper€copy€of€the€7„2277€or€7„2278€to€FAD.Ð >4ãÀ-  3@19‰3@‰>Ð19Ð >42A.  3@19 3@ >ÐFAD:ñHñÌñHñÌ€€a.€€Upon€receipt€of€funding€verification€from€GCAO,€FADÌ€€€€€€€builds€recipient€account€in€ASAP.Ì€€b.€€Upon€receipt€of€modification,€activates€account€andÌ€€€€€€€notifies€GCAO€that€account€has€been€converted€toÌ€€€€€€€ASAP€payment€procedure.€ÌÓT@~~°` ¸ hÀpÈ xÐ (#€%Ø'0*ˆ,à.°œXTÓ€€c.€€Notifies€recipient€through€ASAP€Notification€processÌ€€€€€€€when€account€has€been€activated.Ð  ‘ n7 ÐFADÐ  A8 ÐGCAOÐ  A9 „„ÐÐ"A:  "ÐÔ‡ ôÁl õõôéÔñIñÌñIñAAMD„Acquisition€and€Assistance€Management€Division€à0 : àFAD„Finance€and€Accounting€DivisionЋ!h::H0:H0 ÐFFS„Federal€Financial€Systemà0 Ú àà02Ú H0Ú H0àà0Š2H02H0àà0âŠH0ŠH0àà0:âH0âH0àFMS„Financial€Management€Service,€Treasury€Dept.ÐU"2;:H0:H0 ÐGCAO„Grant€and€Cooperative€Agreement€Officerà0 â àà0:âH0âH0àÔ#†ôéõ õ ôÁló5#ÔGCAOR„Grant€and€Cooperative€Agreement€Officer's€RepresentativeÐ #ü<:H0:H0 ÐÔ‡&M%õôéÔòòÑ€#xÑÑ€$ÑÑ  ÑÌÌà€¾,¾,[H0àóóÔ#†ôéõ%&M28#Ôԇ¿ÂõôéÔAttachment€AÔ#†ôéõ¿»8#ÔÔ‡&M%õôéԈР¯´ Ðò òòòAGENCY€&€SYSTEM€REVIEW€FUNCTIONSóóÐ ch ÐÌÓB+Ü Ü4Œ ä <”ìDœôL¤ü!~~°’XBÓó ó„„€ò òMaximum€Draw€Amount€Promptó ó:€€The€Federal€Agency€has€the€option€of€setting€parameters€that€designate€daily,€monthly,€quarterlyÐ   Ðand/or€total€maximum€draw€amounts€for€some€or€all€of€its€accounts.€€The€ASAP€system€will€reject€any€payment€requests€made€for€an€amountÏin€excess€of€the€limit.€The€Payment€Requestor€is€notified€that€the€payment€request€exceeds€the€maximum€draw€limit.ÌÌ„„€ò òAgency€Review€Criteria€Promptó ó:€€The€Federal€Agency€may€set€a€threshold€to€specify€that€requests€at€or€above€a€certain€dollar€amount€forÐ  „  Ðselected€accounts€be€forwarded€for€Agency€Review.€€The€threshold€can€apply€to€a€single€account,€all€the€accounts€for€a€single€RecipientÏOrganization,€or€all€the€accounts€established€by€your€agency.€€The€Payment€Requestor€is€notified€at€the€time€of€the€request€that€the€paymentÏis€subject€to€Agency€Review.€€The€ASAP€system€will€notify€Reclamation€when€items€are€awaiting€review.ÌÌÌò òGUIDANCE€FOR€INVOKING€AGENCY€REVIEW€FUNCTIONS€IN€ASAPÐ ›   ÐÌó óThe€Agency€Review€features€were€developed€in€ASAP€to€provide€a€mechanism€for€Federal€Agencies€to€better€control€Federal€domesticÐ OT Ðassistance€cash€outlays€for€cash€management€purposes.€€ÌÌFederal€Agencies€are€responsible€for€monitoring€the€ASAP€accounts,€performing€cash€management€of€funds,€and€taking€the€appropriateÏactions€necessary€to€ensure€the€proper€use€of€the€accounts€by€the€user€organizations.ÌÌIn€evaluating€the€implementation€of€Agency€Review€and€Maximum€Draw€Amounts,€FMS€recognized€that€Federal€Agencies€need€to€balanceÏcontrolling€cash€outlays€and€ensuring€compliance€with€grant€awards,€with€the€Cash€Management€Improvement€Act€and€Treasury€/StateÏAgreements.ÌÌThis€Guidance€is€intended€to€assist€Federal€Agencies€and€Recipient€Organizations€in€evaluating€ASAP€account€transactions€for€complianceÏwith€good€cash€management€practices.ÌÐ  ‡Œ ÐÑ#xÑâ #âÑÑÑ  ÑÑTRP$Ø'3 Letter LandscapeP$Ø'3 Letter LandscapeØ'3 Letter LandscapeØ'3 Letter LandscapeTÑâ #âÑ  Ñò òPurpose€ó ó„€Agency€Review€and€Maximum€Draw€Amounts€are€recommended€for€use€at€a€Ó?+Ü Ü4Œ ä <”ìDœôL¤ü!ÜÜŒX?ÓFederal€Agency€ððs€discretion€for€situations€related€toÐ û Ðnon„compliance€with€proper€cash€management€and€reporting€requirements.€€Notification€must€be€sent€to€the€Recipient€Organization€prior€toÏimplementation.ÌÌà0   à(1)€€Federal€Agencies€are€responsible€for€managing€grant€programs.€€Since€they€have€the€responsibility€of€assuring€compliance€withÏgood€cash€management€practices,€each€Federal€Agency€will€define€the€circumstances€under€which€Agency€Review€and€MaximumÏDraw€Amounts€are€invoked.€€Consideration€factors€could€include,€but€not€be€limited€to,€the€dollar€value€of€the€grant€award€and€theÏhistory€of€cash€management€performance€by€the€Recipient€Organization.Ð  H0 H0 ÐÌà0   à(2)€€Both€features€are€considered€extreme€measures€to€be€instituted€as€a€last€resort€for€grantees.€€Federal€Agencies€should€haveÏextensive€discussions€with€the€Recipient€Organization€prior€to€any€decision€to€place€an€account€on€Agency€Review€or€Maximum€Draw.Ð  H0 H0 ÐÌà0   à(3)€€When€invoking€Agency€Review€features,€the€Federal€Agency€must€regularly€and€routinely€log€on€to€ASAP€throughout€the€day€toÏreview€payment€requests.Ð  H0 H0 ÐÌò òNotification€ó ó„€Federal€Agencies€must€insure€that€Recipient€Organizations€receive€notification€30€days€(recommended€timing,€but€notÐ ÁÆ  Ðmandatory)€prior€to€invoking€Agency€Review€or€Maximum€Draw.ÌÌà0   à(1)€The€notice€will€include,€at€a€minimum,€the€date€of€the€notice,€the€specific€reasons€why€the€Recipient€Organization€will€be€placed€onÏAgency€Review,€the€date€the€Agency€Review€feature€will€be€invoked,€the€name€and€address€of€the€Federal€Agency€authorizing€official,Ïand€the€name€and€phone€number€of€a€Federal€Agency€contact.Ð  H0 H0 ÐÌà0   à(2)€€The€notification€will€be€sent€to€the€primary€contacts€identified€in€the€Recipient€Organization€and€Payment€Requestor€profiles€in€theÏASAP€system.Ð  H0 H0 ÐÌà0   à(3)€€Recipient€Organization€appeals€related€to€the€decision€should€be€in€writing€and€addressed€to€the€Federal€Agency€authorizingÏofficial.€€Ð  H0 H0 ÐÌà0   à(4)€€When€Agency€Review€or€Maximum€Draw€Amounts€are€invoked€for€an€ASAP€account,€the€ASAP€system€automatically€generatesÏan€immediate€system€notification€to€the€recipient€organization€advising€the€Agency€Review€and/or€Maximum€Draw€Amount€feature€isÏin€effect.€€Any€changes€to€an€Agency€Review€or€Maximum€Draw€Amount€parameter€will€also€generate€an€ASAP€system€notification.Ð  H0 H0 ÐÌò òÐ  ; @  ÐCMIA€Implications€ó ó„€Federal€Agencies€who€plan€to€use€Agency€Review€and€Maximum€Ó?+Ü Ü4Œ ä <”ìDœôL¤ü!ÜÜŒX?ÓDraw€Amounts€shall€be€mindful€of€the€CashÐ û ÐManagement€Improvement€Act€and€regulations,€the€associated€Treasury/State€Agreements,€grant€award€documents,€theÌgeneral€financial€positions€of€their€recipients,€and€the€relative€fiscal€impacts.ÌÌà0   à(1)€€Timeliness€of€reviews€by€Federal€Agencies€is€critical€in€order€to€minimize€payment€delays€for€recipients€and€avoid€CMIA€interestÏliabilities.€Federal€interest€liabilities€will€accrue€if€payment€delays€result€from€the€use€of€Agency€Review.Ð  H0 H0 ÐÌà0   à(2)€€States€must€submit€specific€documentation€to€support€all€Federal€interest€liability€claims€resulting€from€the€use€of€Agency€ReviewÏand/or€Maximum€Draw€Amounts.€Ð  H0 H0 ÐÌò òTime€frame€ó ó„€Federal€Agencies€should€review€their€decision€to€place€Recipient€Organizations€under€maximum€draw€and/or€agency€reviewÐ  „  Ðevery€90€days€to€determine€the€need€to€continue.€€If€a€Federal€Agency€decides€to€invoke€these€features€for€another€90„day€period,€it€mustÏnotify€the€Recipient€Organization€at€least€10€days€prior€to€the€end€of€each€90„day€period.Ô#†ôéõ%&M 9#Ô