ÿWPCs Im«N^φçqŠÖ„fŠÜI!>qŽÓqs#d<#ëìNYdû¿G–Ü©œ2d¹Ìƒ~Òjui¥vnè?Ïq ÇïðÒò6´úÆJ á?SOb)bŽõÓµÂDG¼ý?ÎJµWìfáê‡S¨éñÚ mü3WI£`÷1›aQdªWçEŸâGš!!¡8¥Ï%+}ás¤ì­ ÷b9ɆàZ„5D|ÎÀ_Tæ£5{¿9§yR9‹;µg¢VéNRAŸœ4}æ÷¾X„ÂÕ߯ YL8’ÚA«©LîruÉ7†—Â\<‡µ—^×tt€yžðÕ2ªC¸ûæNSxÖrÃÀ)Mùâùøë¯§ø¿Ú&P¬8ׄ";Ox‡ÁCŒgÞGzôtDÀX¹¨¿&ŠÀ]‹æÌM©B§ÊMEI¡DÀ6²§v©­À–?Ýöz‰ÅR<=ªï €Ý úMg°ê“æ67ùRaȇ#7¦-5àqæÇê¤?Âj­¼ðs(…¼ ±9,rõÃþCäñµl\«³÷Ãyÿû…8fÄ‹y‹h›rt&3ëÉÃéH)0Þ·F^†¨Í”Á ¡Hý°ˆÞ#ìï?¦þÍQ¥Ã‡+£á¸hï‹q3gGüùY+ÉÍ)ˆGŽɧCøo#!UN3 % 0(‡ ¯ 0D³ U":÷ f1 a3 U*G 1uq ^ æ w@ò 42 F U mW 0cn NÑ D3Ó ¶  ¼ U:Åeÿ#U:####M]NaMcMgMkzobéU:ññññññññññññññ 1W+++++++++++++++++++++++++++++++++++ D3‚‚ B µµ D3Ò B* iD/˜HP LJ 8000 PCL 6ÈÈÈÈÈÈÈÈ0(ÖÃ9 Z‹6Times New Roman RegularX($¡¡ úÝ ƒ¯'ÝÝ  ÝÔ_ÔÒ9°ÒÒ„°ÒÔ€Xü¸XXXÔò òASAP€PLAN€DETAIL€ð!ð€CONVERSION€PHASE:€€Enrollment€and€Payment€Process€[04/19/02]à€œ/œ/œ/ 0àÚ  Ú1Ú  Úó óà€@à.à.dà.à(3¯$§§Ý ƒ!ÝÝ  Ý,Q)¾AZ‹"Arial Regular@TABLE A%ä2¼A`Arial3#37=CIQYag­­1.a.i.(1)(a)(i)1)a)qp–,c fgDhijEklmEnUoÀz/,Œ î(ô Suite83|xoÿU‹ÿÀÀÀ(;3£$´´Ô2#ÔÚ  Ú0Ú  Ú.Ô3  Ôà0  àXXXX'ÿÿdxd  P.L. AAMDGCAOs GCAO FFSPDGCAORsGCAORintranet CFR FMS CMIA ÿÝ ƒ¯'ÝÝ  ÝÔ_ÔÒ9°ÒÒ„°ÒÔ€XüùXXXÔò òASAP€PLAN€DETAIL€ð!ð€CONVERSION€PHASE:€€Enrollment€and€Payment€Process€[April€9,€2002]à€œ/œ/œ/ 0àÚ  Ú1Ú  Úó óà€@à.à.dà.à,Q)¾AZ‹"Arial Regular Ý ƒ¯'ÝÝ  ÝÔ_ÔÒ9°ÒÒ„°ÒÔ€XÜXXXÔò òASAP€PLAN€DETAIL€ð!ð€CONVERSION€PHASE:€€Enrollment€and€Payment€Process€[Ô ƒÝ ÔApril€19,€2002Ô!  Ô]à€œ/œ/œ/ 0àÚ  Ú1Ú  Úó óà€@à.à.dà.à,Q)¾AZ‹"Arial Regular pÑÑÑ  ÑÑTRP$Ø'3 Letter LandscapeP$Ø'3 Letter LandscapeØ'3 Letter LandscapeØ'3 Letter LandscapeTÑ- ù-"Arial Regular$ÿÿ35;?CGKOS11.1111111XXXX'ÿÿdxd d[[[['þÿdxd&ÿÿ0 d dZX[:óÿ20 Ý ƒ!ÝÝ  ÝÔ_ÔÑH°ÑÑH°ÑÒH°ÒÒH°ÒÑTRP$Ø'3 Letter LandscapeXà3Ø' LetterØ'3 Letter Landscapeÿ3Ø'TÑñfññoñÖ€ÿÿÖñoññoñÖ€ÿÿÖñoññfññfñÖ€ÿÿÖñfñÔ€Xü¸XXXÔÔ€ôÛèõXXü¸ÔÑÅÈÑÔ*‘ƒX nddd Xdd Xdd XHH0HH0‘ÔÔ,„dd ÔÔ,dd ÔÔ,…dd ÔÔ,Îdd ÔÔ,!dd ÔÔ+  ÔÐ  û €€ÐÌNO.Ð -#!)."[ -ÐÌTASK/ACTIONÐ 1'!)."[ ……1ÐÔ‡Õ õôÛèÔRESPONSIBILITYÔ#†ôÛèõ Õ#ÔÐ _d ÐÔ‡Õ õôÛèÔPRIMARY€€€€€€€€€OTHERS€Ô#†ôÛèõ Õz#ÔÐ 0&$ÿ"[ 0ÐÌCOMMENTSÐ QG&)."  [  ð?1‰ð?‰QЀ1Ð =31‡Œ   ð?1 ð? =ÐÔ‡ ôc õõôÛèÔAAMD:Ð ‡Œ  Ѐ€1.€€Sends€ASAP€information€to€recipients.Ì€€2.€€Receives€enrollment€response€forms€from€recipients.Ì€€3.€€Includes€Vendor€ID#€on€positive€responses€and€sendsÌ€€€€€€€these€forms€to€FAD.€€Ô#†ôÛèõ õ ôcœ#ÔÐ ¯ ´ ÐÐ  y ~ ÐAAMDÐ  ‡Œ ÐFADÐ  ‡Œ „„ÐRemove€identifiable€P.L.€93„638€agreements€numbersÏfrom€listing€of€agreements€to€convert.€€GCAOs€toÏforward€to€AAMD€by€3/29/02€a€listing€of€all€P.L.€93„638Ïagreements€without€ð ðNAðð€designation.ÌÌAAMD€to€develop€letter€to€send€to€recipients€explainingÏthat€P.L.€93„638€agreements€are€not€being€converted€toÏASAP€at€the€present€time,€and€that€Ô_ÔIPAsÔ_Ô€and€contractsÏare€not€eligible€for€payment€through€ASAP.Ð =3× Ü  @2‰@‰=Ѐ2Ð =315:   @2 @ =ÐÔ‡ ôc õõôÛèÔAAMD€provides€GCAOs€with€a€monthly€listing€of€allÐ 5:  Ðrecipients€who€have€been€invited€to€enroll€in€ASAPÔ#†ôÛèõ õ ôcK #ÔÐ ÿ  ÐÐ  ÉÎ  ÐAAMDÐ  5:  ÐÐ  5:  „„ÐInformation€may€be€posted€on€intranetÐ =35: !  @3‰@‰=Ѐ3ÌÐ =31ñö #  @3 @ =ÐÔ‡ ôc õõôÛèÔAAMD€provides€GCAOs€with€a€monthly€listing€of€allÐ ', $ Ðrecipients€who€have€elected€to€enroll€in€ASAPÔ#†ôÛèõ õ ôc #Ô€and€theÐ ñö % Ðagreement€numbers€they€have€identified€for€conversionÌÐ  …Š' ÐAAMDÐ  ', ( ÐÐ  ', ) „„ÐInformation€may€be€posted€on€intranetÐ =3', *  @4‰@‰=Ѐ4Ð =31ãè+  @4 @ =ÐÔ‡ ôc õõôÛèÔFAD€transfers€enrollment€information€to€spreadsheets€andÐ ãè, Ðsends€information€to€FMS€via€e„mail.€€Spreadsheets€willÏidentify€recipient€by€state.Ô#†ôÛèõ õ ôcý #ÔÐ w|. ÐÐ  AF/ ÐFADÐ  ãè0 ÐÐ  ãè1 „„ÐÐ =3ãè2  @5‰@‰=Ѐ5Ð =31Ÿ¤3  @5 @ =ÐÔ‡ ôc õõôÛèÔFAD€receives€notification€from€FMS€when€recipient€hasÐ Ÿ¤4 Ðcompleted€enrollment€process.Ô#†ôÛèõ õ ôc¼#ÔÐ in5 ÐÐ  386 ÐFADÐ  Ÿ¤7 ÐFMSÐ  Ÿ¤8 „„ÐÐ =3Ÿ¤9  @6‰@‰=Ѐ6Ð =31‘–:  @6 @ =ÐÔ‡ ôc õõôÛèÔIdentify€each€agreement€that€is€to€be€converted€to€theÐ ‘–; ÐASAP€system.€ÌÔ#†ôÛèõ õ ôcD#ÔÐ  %*= ÐRecipien¼tÐ  [`? ÐFADÌAAMDÐ  [`A „„ÐÔ‡ ôc õõôÛèÔRecipients€will€be€requested€to€identify€agreementÐ ‘–B Ðnumbers€when€they€submit€enrollment€request.€Ô#†ôÛèõ õ ôc9#ÔÐ [`C ÐÌAAMD€will€attempt€to€delete€P.L.€93„638€agreementsÏfrom€listing.â âÐ =3¹¾F  @7‰@‰=ÐÔ_ÔÔ_Ô€7Ð =31‡d  @7 @ =ÐIf€it€is€determined€that€a€recipient€did€not€identify€allÏagreements€for€conversion,€FAD€may€request€the€GCAO€toÏcontact€the€recipient€to€verify€whether€an€agreement€shouldÏbe€converted€to€ASAP€payment.Ìâ âÐ  ¯ Œ ÐFAD€ÌGCAOÐ  Q. ÐÐ  ‡d  „„ÐAAMD€to€develop€letter€to€send€to€recipient€if€anÏagreement€is€found€that€the€recipient€did€not€request€toÏhave€converted€to€ASAP.Ð =3 ø    @8‰ @‰=Ѐ8Ð =31 ê    @8  @ =ÐÔ‡ ôc õõôÛèÔFAD:Ð  ê Ѐ€1.€€Identifies€amount€of€funds€remaining€in€FFS.Ì€€2.€€Identifies€agreement€file€for€ASAP€payment.Ì€€3.€€Places€a€ð ðholdðð€on€further€paymentsÔ#†ôÛèõ õ ôc#Ô.Ð kH ÐÐ  5 ÐFADÐ   ê ÐÐ   ê „„ÐÌÐ =3× ´  "@9‰"@‰=Ѐ9Ð =31“p   "@9 "@ =ÐFAD€contacts€GCAO€by€e„mail€to:Ì€€1.€€Inform€GCAO€of€amount€of€funds€shown€remaining€on€€Ï€€€€€€the€agreement€in€FFSÌ€€2.€€Request€that€within€2€days€the€GCAO€verifyÌ€€€€€€€available€funding€amount€or€alert€FAD€of€a€possibleÌ€€€€€€€funding€discrepancyÌ€€ò ò3.€€Request€GCAO€to€place€ð ðholdðð€on€agreement€so€€€€€€Ð O, Ѐ€€€€€that€no€additional€SF„270s€(or€other€invoice€Ì€€€€€€€formats)€are€forwarded€to€FAD€for€paymentó óÐ ãÀ  ÐÐ  ­Š! ÐFADÐ  “p " ÐGCAOÐ  “p # „„ÐIf€the€GCAO€listed€on€FAD€records€is€incorrect,€FAD€willÏcontact€the€designated€ASAP„GCAO€contact,€orÏalternate,€for€the€applicable€Regional/Denver€Office€toÏobtain€information€on€the€current€GCAO.ÌÌBy€March€29,€each€office€will€designate€primary€andÏalternate€ASAP„GCAO€contact€and€forward€thisÏinformation€to€AAMD.ÌÌGCAOs€are€reminded€that€unilateral€administrativeÏmodifications€are€required€to€keep€FAD€informed€whenÏa€new€GCAO€is€assigned€to€the€agreement.Ìâ âÐ >4 è0  $@10‰$@‰>Ð10Ð >42‡d  $@10 $@ >ÐÔ‡ ôc õõôÛèÔGCAO:Ð ‡d Ѐ€1.€€Within€2€days€after€receipt€of€request€from€FAD,€GCAOÌ€€€€€€€verifies€remaining€funding€amount€or€notesÌ€€€€€€€discrepancy€and€forwards€information€to€FAD€via€Ì€€€€€€€e„mail.€€If€there€are€funding€discrepancies,€FAD€and€Ì€€€€€€€the€GCAO€will€work€together€to€resolve€theÌ€€€€€€€discrepancy.Ì€€2.€€Notifies€FAD€if€agreements€are€under€P.L.€93„638€and€Ì€€€€€€€sends€letter€to€Tribe€stating€ASAP€is€not€availableÌ€€3.€€Provides€FAD€with€information€regarding€anyÌ€€€€€€€restrictions€to€be€placed€on€payments€(maximum€draw,Ìâ  €€€€€agency€review,€suspension).Ì€€4.€€Prominently€identifies€agreement€file€for€payment€onlyÌ€€€€€€€through€ASAP.Ì€€5.€€Promptly€prepares€and€issues€agreement€modificationÌ€€€€€€€after€any€funding€discrepancies€are€resolved.Ô#†ôÛèõ õ ôcO#ÔÐ ]:  Ѐ€6.€€Immediately€sends€copy€of€modification€to€FAD.Ì€€€€€€€ò ò(PD€does€not€currently€provide€notification€to€FADÐ ñÎ  Ѐ€€€€€€when€awards€and€modifications€are€processed;Ì€€€€€€€therefore,€it€will€be€necessary€for€those€officesÌ€€€€€€€which€normally€transmit€documents€via€PD€to€alsoÌ€€€€€€€send€a€paper€copy€of€the€7„2277€or€7„2278€to€FAD.)ó óÐ ö ÐÐ  ãÀ ÐGCAOÐ  ‡d ÐFADÐ  ‡d „„ÐÔ‡ ôc õõôÛèÔ4.€€Modification€is€to€include€current€funding€amount€thatÐ ‡d Ðwill€be€available€in€ASAP,€new€payment€article,€andÏreporting€article.Ô#†ôÛèõ õ ôc† #Ô€€Ð  ø ÐÌIf€payment€restrictions€are€to€be€imposed€per€No.€10.2,Ïit€will€be€necessary€to€inform€the€recipient€of€the€causeÏand€extent€of€the€restriction€(see€Nos.€17€and€18,Ïbelow).ÌÌModification€cover€letter€to€state€that€recipient€will€haveÏaccess€to€ASAP€approximately€10€days€after€date€ofÏletter;€however,€the€recipient€€will€be€notified€throughÏASAP€when€account€is€available.ÌÌA€recipient's€password€expires€29€days€after€issuanceÏunless€they€have€logged€into€the€ASAP€system,Ïtherefore,€modifications€must€be€processed€promptly€soÏthat€they€can€log€into€the€system.Ð >4ñÎ ,  &@11‰&@‰>Ð11Ð >42A-  &@11 &@ >ÐÔ‡ ôc õõôÛèÔFAD:Ð A. Ѐ€1.€€Upon€receipt€of€funding€verification€from€GCAO,€FADÌ€€€€€€€builds€recipient€account€in€ASAP.€€(10.1)Ì€€2.€€Upon€receipt€of€modification,€activates€account€andÌ€€€€€€€notifies€GCAO€that€account€has€been€converted€toÌ€€€€€€€ASAP€payment€procedure.€€(10.5)ÌÓT@~~°` ¸ hÀpÈ xÐ (#€%Ø'0*ˆ,à.°œXTÓ€€3.€€Notifies€recipient€through€ASAP€Notification€processÌ€€€€€€€when€account€has€been€activated.ÌÔ#†ôÛèõ õ ôc'$#Ô€€4.€€FAD€will€re„contact€GCAO€if€information€is€notÐ ‘ n6 ÐreceivedÌ€€€€€€€within€2€days€after€sending€request€to€GCAOÐ  %"8 ÐFADÐ  A9 ÐGCAOÐ  A: „„ÐFunds€will€be€available€for€120€days€after€term€ofÏagreement.€€FAD€will€set€this€date€based€on€theÏcompletion€date€of€the€agreement€as€indicated€in€ÌBlock€10€of€the€Assistance€Agreement€Form€7„2277€orÏthe€Assistance€Agreement€Modification€Form€7„2278.ÌÌâ âÐ >4ýÚA  (@12‰(@‰>Ð12Ð >42‡d  (@12 (@ >ÐÔ‡ ôc õõôÛèÔRecipient€draws€down€funding€through€ASAPÔ#†ôÛèõ õ ôc•(#Ô.Ð ‡d Ðâ âÐ  Q. ÐRecipien¼tÐ  Q. ÐÐ  ‡d „„ÐRecipients€are€to€be€referred€to€the€Finance€HotlineÏNumber,€1„800„821„2886,€if€there€are€FAD„relatedÏproblems€with€ASAP.Ð >4 ø   *@13‰*@‰>Ð13ÌÐ >42C    *@13 *@ >ÐÔ‡ ôc õõôÛèÔFFS€account€balances€are€updated€on€a€daily€basis€toÐ y V  Ðshow€payments€made€through€ASAP.Ô#†ôÛèõ õ ôcj*#ÔÐ C   ÐÐ   ê ÐFADÐ  y V ÐÐ  y V „„ÐÐ >4y V  ,@14‰,@‰>Ð14Ð >42k H  ,@14 ,@ >ÐÔ‡ ôc õõôÛèÔA€daily€listing€will€be€available€through€FFS€which€will€showÐ k H ÐASAP€activity€on€a€Regional/Denver€office€basis.€€GCAOsÏwill€be€provided€access€to€FFS€to€view€€this€information.€ÏUpon€request,€access€to€FFS€will€be€provided€to€GCAORsÏand€other€personnel€who€have€a€need€to€obtain€thisÏinformation.ÌÔ#†ôÛèõ õ ôcó+#ÔÐ  '  ÐFADÐ  k H ÐGCAOÌGCAORÌOthers€asÏrequestedÐ  ɦ „„ÐÐ >4k H  .@15‰.@‰>Ð15Ð >42…b   .@15 .@ >ÐÔ‡ ôc õõôÛèÔFAD€maintains€listing€of€all€current€Reclamation€ASAPÐ …b ! Ðusers.€€Listing€will€be€posted€on€FAD€intranet€site.Ô#†ôÛèõ õ ôcX.#ÔÐ O, " ÐÐ  ö # ÐFADÐ  …b $ ÐÐ  …b % „„ÐÔ‡ ôc õõôÛèÔListing€to€be€updated€weekly.Ô#†ôÛèõ õ ôcx/#ÔÐ >4…b &  0@16‰0@‰>Ð16Ð >42wT'  0@16 0@ >ÐÔ‡ ôc õõôÛèÔFAD:Ð wT( Ѐ€1.€€Receives€notifications€through€ASAP€of€paymentÌ€€€€€€€requests€that€exceed€the€amount€of€available€fundingÌ€€€€€€€and/or€other€irregularities.€€Ì€€2.€€FAD€communicates€with€GCAO€to€resolve€issue.Ô#†ôÛèõ õ ôcU0#ÔÐ Ÿ|, ÐÐ  iF- ÐFADÐ  wT. ÐGCAOÐ  wT/ „„ÐÐ >4wT0  1@17‰1@‰>Ð17Ð >42Ǥ1  1@17 1@ >ÐÔ‡ ôc õõôÛèÔGCAO:РǤ2 Ѐ€1.€€In€accordance€with€43€CFR€12,€GCAO€notifiesÌ€€€€€€€recipient€by€letter€of€any€reasons€for€paymentÌ€€€€€€€withholding€or€reasons€for€placing€maximumÌ€€€€€€€draw/agency€review€restrictions€on€the€account.€€SeeÌ€€€€€€€also€the€ASAP€Guide€for€Federal€Agency€Users.€€Ì€€2.€€GCAO€notifies€FAD€of€payment€restrictions.Ô#†ôÛèõ õ ôc[2#ÔÐ ƒ `8 ÐÐ  M!*9 ÐGCAOÐ  Ǥ: ÐFADÐ  Ǥ; „„Ðò òòòó óóóâ âÐ >4Ǥ<  2@18‰2@‰>Ð18Ð >42‡d  2@18 2@ >ÐÔ‡ ôc õõôÛèÔSuspensions€or€terminations€of€an€agreement€will€beÐ ‡d Ðaccomplished€by€modification€to€the€agreement€and€a€copyÏâ âwill€be€immediately€forwarded€to€FAD€for€appropriateÏaction€on€the€ASAP€account.ÌÔ#†ôÛèõ õ ôcì4#ÔÐ  ¯ Œ ÐGCAOÐ  ‡d ÐFADÐ  ‡d „„ÐÐ >4‡d   3@19‰3@‰>Ð19Ð >42 ê   3@19 3@ >ÐÔ‡ ôc õõôÛèÔIf€the€GCAO€receives€a€recipient€request€for€enrollment€inÐ  ê  ÐASAP€during€the€FY€2002€conversion€process,€thisÏinformation€will€be€forwarded€to€AAMD€which€will€provideÏthe€recipient€with€initial€enrollment€letter€and€notificationÏform.ÌÔ#†ôÛèõ õ ôc×6#ÔÐ  ÿÜ ÐGCAOÐ   ê ÐAAMDÐ   ê „„ÐContact€Point:ñiñ€€Stephanie€ñiññjññiñbarñiññjññkñBartlett,€D„7810ñkñÐ >4 ê  4@20‰4@‰>Ð20Ð >42]:   4@20 4@ >ÐAAMD€will€issue€update€to€the€Plan€Detail€document€ifÏprocedural€changes€are€necessary.Ð  '  ÐAAMDÐ  ]:  ÐÐ  ]:  „„ÐÐ >4]:   5@21‰5@‰>Ð21Ð >42…b   5@21 5@ >ÐAAMD€will€develop,€send€out€for€comment,€and€issue€planÏdetail€and€letters€for€use€with€new€awards.Ð  O,  ÐAAMDÐ  …b  ÐGCAOÐ  …b  „„ÐÐ …b  ÐÐ ­Š  ÐÐ  ­Š! ÐÐ  ­Š" ÐÐ  ­Š# „„ÐÐ"­Š$  "ÐÔ‡ ôc õõôÛèÔÌAAMD„Acquisition€and€Assistance€Management€DivisionÌFAD„Finance€and€Accounting€DivisionÌFFS„Federal€Financial€SystemÌFMS„Financial€Management€Service,€Treasury€Dept.ÌGCAO„Grant€and€Cooperative€Agreement€OfficerÌÔ#†ôÛèõ õ ôc³;#ÔGCAOR„Grant€and€Cooperative€Agreement€Officer's€RepresentativeÐ  c@* Ðñmñò òñmñÔ‡&