D-7800
ADM-1.10

VIA ELECTRONIC MAIL

MEMORANDUM

To: Commissioner's Office Supervisors and Above
Denver Office Supervisors and Above

From: Elizabeth Cordova-Harrison /s/ Elizabeth Cordova-Harrison
Director, Management Services Office

Subject: Requesting Purchase Business Line Authority for Employees

In accordance with Office of Management and Budget, OMB Circular A-123, Management's Responsibility for Internal Control, and in an effort to maintain appropriate numbers of purchase business line cardholders under the Integrated Charge Card Program, new requests for purchase authority and/or convenience check authority must be approved by the Acquisitions and Assistance Management Division (AAMD). AAMD is responsible for the Bureau of Reclamation oversight of the purchase line program, for maintaining an appropriate (minimum) number of purchase line cardholders to carry out Reclamation's mission and delegating authority to cardholders. A request for travel authority under the Integrated Charge Card Program is not affected by this change.

The use of the purchase business line authority is a delegated authority. It is delegated from the Head of the Contracting Activity, Elizabeth Cordova-Harrison, to the Bureau Procurement Chief, Karla Smiley, to the Chief of the Contracting Office who is responsible for issuing, amending or rescinding purchase line authority. For the Denver and Washington offices this authority has been redelegated to the Purchase Line Card Coordinator (PLCC), Judi Neukirchner.

Managers and supervisors requesting purchase line authority shall consider the following issues prior to requesting purchase line authority:

" The total number of individuals on their staffs with purchase line authority;
" The need to add an additional cardholder with purchase authority;
" The frequency of use of the purchase business line by current cardholders;
" The possibility of rescinding authority of an infrequent user prior to requesting additional purchase line authority.

This information is available and can be provided by the PLCC to managers and supervisors, by request, to assist in their determination.

Effective with this memorandum requests for purchase authority are to be sent via email to Judi Neukirchner, PLCC, at jneukirchner@do.usbr.gov. Upon receipt of the request the PLCC will ensure that the cardholder has completed the proper training and is familiar with Reclamation's purchase line regulations as outlined in the Purchase Line Handbook (PURLBOOK), and will issue a letter of delegation to the cardholder. The PLCC will then coordinate with the Integrated Charge Card Coordinator, Alexa Fezler, to add purchase authority to an account.

Questions or concerns related to the purchase business line should be directed to Judi Neukirchner, Procurement Analyst, AAMD, D-7800, 303-445-3714.

Distribution D