User Roles and Responsibilities in IDEAS-PD
Any Reclamation employee (including contractors) may be a user in IDEAS-PD. To gain access to the application, personnel must follow the IDEAS-PD User Access Control Guide.
Requestor/Requisitioner
The requestor prepares the requisition which contains as a minimum, request number, requesting office and contact, item(s) description, quantity, estimated price, delivery address, invoicing address, accounting information and amounts, and required time of delivery.
The requestor creates, references or attaches justifications, statements of work, and/or detailed item descriptions with the requisition. The requestor then applies an approval sheet in accordance with organizational policy and attaches a route which guides the request through the approval process.
Property Approval
Property personnel review the request for availability from store stocks, excess property, and/or availability from required sources.
Budget Approval
Financial personnel provide for review of accounting data, change/or correct if necessary, and approve the request which certifies that funds are available. Budget approvers are designated by their supervisors for their program offices and they certify the following:
- Funds are available to support the request for good or services.
- The funding code cited is valid and accurate.
- The Budget Object Code (BOC) cited is valid and accurate.
Program Manager
Authorized program management personnel provide approval or disapproval and/or change of the requirements. Approval by the Program Manager certifies the following:
- The requirement represents a valid need for accomplishing Reclamation's mission.
Acquisition Staff/Contracting Officer
The acquisition management staff reviews the request and supporting documentation and either returns it to the requestor for clarification or assigns the request to a buyer/contract specialist.
The buyer/contract specialist reviews the documentation and continues with the acquisition process to award. Once award is made, the Contracting Officer obligates the funds through the IDEAS-PD/FFS interface.