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Electronic Transmittal (ET) No. 07-09
RAR Supplement: Purchase Business Line Requirements Handbook (Revised July 2007)

Expires: N/A

July 13, 2007

To: Regional Director, PN, MP, LC, UC, GP
Attention: 84-27810 (Eckelberg), PN-3700 (Ford), MP-3800 (Keith),
LC-3100 (Nelson), UC-800 (Ward), GP-3800 (Worley)
From: Karla J. Smiley /s/
Manager, Acquisition and Assistance Management Division
Subject: Electronic Transmittal (ET) No. 07-09, Update Reclamation Acquisition Regulation (RAR) and issue the Bureau of Reclamation RAR Supplement: Purchase Business Line Requirements Handbook (PURLBOOK) – Revised July 2007.
  1. Purpose: To issue revisions to the RAR and to issue the Bureau of Reclamation RAR Supplement: PURLBOOK – Revised July 2007.
  2. Effective Date: July 16, 2007
  3. Expiration Date: N/A
  4. Background:

    This memorandum is used to issue revisions to the RAR as well as to issue the revised PURLBOOK. Specifically, this ET is issued to update the RAR reference at WBR 1413.301 Government-wide commercial purchase card. The changes are described in paragraph 5 below.

  5. Explanation of changes:

    RAR changes are made to reflect the updated requirements contained in RAR Supplement, PURLBOOK (Revised July 2007), and to establish the PURLBOOK as the reference document to be used by all personnel with purchase business line authority. This revised document replaces all earlier versions of the PURLBOOK.

    RAR Change:

    The current prescription at WBR 1413.301, Government-wide commercial purchase card is deleted in its entirety. It is replaced with the following:

    WBR 1413.301 Government-wide commercial purchase card.

    1. General. Personnel who are authorized to use the purchase business line under the DOI Integrated Charge Card (ICC) Program Guidelines shall follow the requirements included in the DOI Guidelines and the Bureau of Reclamation Acquisition Regulation (RAR) Supplement: Purchase Business Line Requirements Handbook (PURLBOOK), revised July 2007. The PURLBOOK is a RAR supplement and establishes the Reclamation requirements for use of the purchase business line and shall be used by cardholders as the reference document when using the purchase business line of the Integrated Charge Card program. Copies of the handbook are available from your Regional Acquisition Office or online at http://www.usbr.gov/mso/aamd/purchCard.html.
    2. Authority. The Head of the Contracting Activity (HCA) has delegated authority to the Bureau Procurement Chief (BPC) and the Chief of the Contracting Offices (CCO) to issue, amend, or rescind delegation of purchasing authority to cardholders. This authority may be delegated to Regional purchase line card coordinators (PLCC).
    3. ICC as payment vehicle. The ICC may be used to make payments under single delivery written purchase orders greater than the micro-purchase threshold but not exceeding $100,000. Purchase orders formed on this basis of payment shall not be reported to Federal Financial System (FFS) for obligation since the obligation will be recorded at the time of payment. However, ICC payments which are not made by the end of a fiscal year shall be accrued in accordance with instructions provided by the Finance and Accounting Services (84-27700).

    PURLBOOK Change:

    The Bureau of Reclamation RAR Supplement: PURLBOOK – Revised July 2007, is attached to this memorandum and replaces all earlier versions of the Reclamation Purchase Line Handbook.

  6. Action Required:

    Please distribute this ET and the attached Bureau of Reclamation Acquisition Regulation (RAR) Supplement: PURLBOOK (July 2007), to all acquisition personnel and to all purchase line cardholders. A supplement to this ET will follow at a later date, to include replacement pages to the RAR.

  7. Point of Contact: Ms. Judi Neukirchner, 303-445-3714.
Attachment 1
 
cc: 84-27736 (Fezler), 84-27800 (Neukirchner, Terrell), 84-27810 (Haines, McMillen), PN-1833 (Smith), PN-3701 (Fraser), PN-3702 (Hedeen), MP-3600 (Darko), MP-3800 (Steele Zemovich, ), LC-3110 (Daigle), LC-7060 (Webb), UC-800 (Durrant), UC-829 (Happ), UC-829 (Cowan), UC-864 (Hintze), GP-3300 (Hodges), GP-3800 (New, Woegens)