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Electronic Transmittal (ET) No. 07-06
Federal Procurement Data Verification and Validation

Expires: Until cancelled or superseded.

June 13, 2007

To: Regional Director, PN, MP, LC, UC, GP
Attention: 84-27810 (Eckelberg), PN-3700 (Ford), MP-3800 (Ventuleth),
LC-3100 (Guilbert), UC-800 (Ward), GP-3800 (Worley)
From: Karla J. Smiley /s/ Diana Terrell (Acting For)
Manager, Acquisition and Assistance Management Division
Subject: Electronic Transmittal (ET) No. 07-06, Federal Procurement Data Verification and Validation
  1. Purpose: To transmit Federal Procurement Data System-Next Generation (FPDS-NG) policy issued in the Department of the Interior letter dated May 15, 2007 and the Department of the Interior Acquisition Policy Release (DIAPR) 2007-01.
  2. Effective Date: This guidance is effective immediately.
  3. Expiration Date: Until cancelled or superseded.
  4. Background:
    1. The Office of Federal Procurement Policy (OFPP) issued a memorandum dated March 9, 2007 requiring agencies to establish verification and validation plans for the data entered in the Federal Procurement Data System (FPDS). Subsequently, the Department Senior Procurement Executive has issued a memorandum dated May 15, 2007 (attachment 1).
    2. Implementation of DIAPR 2007-01, "Ensuring Accurate Procurement Data Reporting to the Federal Procurement Data System – Next Generation (FPDS-NG)" (attachment 1), satisfies many of OFPP’s requirements. Implementation of the policy in the Department SPE May 15, 2007 memorandum addresses the remaining OFPP requirements. The quality control plan referenced in these documents is under development by the Department.
  5. Action Required:
    1. Each Regional Chief of the Contracting Office (CCO) shall assure that at least 3% of all actions reported in FPDS-NG are reviewed each quarter. The review shall compare the data entered in FPDS-NG with the actual procurement documents (i.e. contract) and all discrepancies shall be corrected.
    2. The 3% sample shall be:
      1. reviewed by someone other than the individual who input the data; and
      2. representative of the region’s workforce and workload; and
      3. documented on the FPDS-NG Verification & Validation Review sheet (attachment 2).
    3. Submit review documentation quarterly to Acquisition and Assistance Management Division (AAMD) by the 7th calendar day following the end of a quarter. For example, the first submission is due July 7, 2007. Submit documentation to the AAMD Acquisition Policy mailbox at: 8DOacqpolicy@do.usbr.gov.
  6. Point of Contact: Steve Schmidt at 303-445-2477 or by email, sschmidt@do.usbr.gov.
Attachment 1
Attachment 2
 
cc: 84-27820 (Schmidt, Terrell), 84-27810 (Lintz, Cody), PN-3702 (Hedeen),
MP-3800 (Heitz, Steele), LC-3110 (Nelson), UC-820 (Postell), GP-3800 (Woegens)