Electronic Transmittal (ET) No. 05-03
Tribal Notification of Funding Limitations under a Continuing Resolution
(CR)
D-7800
ACM-1.10
MEMORANDUM
To:
Director, PN, MP, LC, UC, GP
Attention:
PN-3700, PN-3702, MP-820, LC-3100, LC-3103,
UC-440,
GP-3800
Director,
Administrative Service Center
Attention:
D-2940
Director,
Management Services
Attention:
D-7800, D-7810
From: Karla Smiley
Acquisition
and Assistance Management Services
Subject: Electronic Transmittal (ET) No. 05-03 – Bureau of Reclamation Integrated Charge Card Purchase Line Handbook Revision
1. Purpose: To transmit a revision to
the Bureau of Reclamation Purchase
Line Handbook (PURLBOOK), incorporating Department of the Interior Acquisition
Policy Release (DIAPR) 2004-06 and Bureau of Reclamation Memorandum
dated September 28, 2004.
2. Effective Date: September 28, 2004
3. Expiration Date: In effect until further revision.
4. Background: The Department of Interior announced a change in Departmental Copying policy. This policy defines the difference between copying and other types of reproduction, and specifies the circumstances under which these services may be obtained from commercial sources without requesting and obtaining a waiver from the Government Printing Office.
5. Explanation of Changes:
Part V.8.d is incorporated to read:
Copying is defined as work that is administrative in nature, produced on office copying equipment, and produced as necessary in limited quantities. Volumes typically range from 1 to 500 single-page production units to 2,500 production units in the aggregate of multiple pages. This volume standard is referred to as the “500/2500” rule.
Requirements meeting this definition that cannot be fulfilled through available resources may be referred to a commercial source without seeking GPO approval. Only employees with micropurchase authority may procure copying under these provisions. Qualifying work must meet the following criteria:
• Quantities must not exceed the “500/2500 copying rule, i.e. you may make up to 500 copies of a single page document, or up to 2,500 total copied pages of a multiple page document, AND
• Cost not more than $500 and must be charged to the employee’s purchase card, AND
• Work is being produced while employee is on official travel or attending a conference, OR
• Resources, including GPO, are not readily available (e.g., within the immediate area where the work is required to be accomplished) or accessible (e.g., requirements emerge after hours or on weekends) to the employee to obtain the work within the required time frame.
These transactions are to be documented using the “Copy Work Obtained From A Commercial Source” form (Illustration 4) to ensure that work produced meets the conditions outlined above. The completed forms will be maintained with the cardholder’s purchase card transactions and a copy of the completed form must also be provided to the bureau printing officer, D-7921.
6. Action Required:
Purchase line card coordinators should provide a copy to regional agency point of contacts, approving officials, and all cardholders who have purchase and check writing authority.
7. Point of Contact: Judi Neukirchner, D-7800, 303-445-3714