| Contracting Functions |
Programmatic Functions |
| Processing and Accepting Offers |
- Receive and control offers submitted in response to the solicitation. Identify the acceptance period for the offer. Make determination and provision for delayed offers and late offers.
|
- Provide technical support as required.
|
| Proposal Price and Responsiveness |
- Conduct a price reasonableness analysis.
|
- Provide technical evaluation and determine if a low proposal is technically qualified.
|
| Processing Quotes and Proposals |
- Brief the Technical Proposal Evaluation Committee (TPEC) prior to receipt of offers on rules and regulations applicable to the conduct of the evaluation process.
- Determine which proposals are in the competitive range for the purpose of conducting written or oral discussions.
- Ensure that the source selection evaluation factors for award set forth in the Source Selection Plan (SSP) are the same as those in Section M of the solicitation.
- Resolve late offers/quotes.
- Receive and control proposals/quotes.
- Identify and solicit services of technical personnel for proposal evaluation.
- Provide technical evaluators with complete and correct instructions on evaluating technical proposals.
- When awarding on "best value," ensure that evaluator ratings or scoring of technical proposals are reliable and, in terms of the RFP's evaluation factors, valid.
- Serve as the official point of contact with all offerors.
- The Cost/Price Team, chaired by the Contracting Officer, is responsible for evaluating cost/price in order to determine whether:
- the cost/price is reasonable,
- the offeror has an understanding of the work, and
- the offeror has the ability to perform the contract.
- Conduct debriefings of unsuccessful offerors.
|
- Perform the technical evaluation of proposals and produce facts and findings required in the source selection process.
- Support the Cost/Price Team with an assessment of the scope (e.g., labor categories/mix/hours, materials, etc) of the proposals relative to their respective technical approach.
- The findings and recommendations of the TPEC should provide sufficient data to:
- Determine the need for fact finding. Determine the need for amending or canceling the solicitation.
- Present and support negotiation objectives (i.e., areas of discussion).
- Support the Contracting Officer's determination of the competitive range.
- Provide constructive information to offerors regarding their technical proposals after award.
|
| Applying Past Performance, Technical, and Non-Price Factors |
- Check the Past Performance Information Retrieval System (PPIRS).
- Review findings and recommendations of technical personnel to assure evaluation documentation is adequate to sustain the Government's position on ratings/scoring in a protest forum.
- Invite contractor comments.
- Reconcile discrepancies between the contractor version of events and reported past performance information.
|
- Provide technical evaluations and recommendations on:
- technical rating and acceptability of each offer/quote,
- technical deficiencies and need for fact finding or clarifications,
- the relative standing of the offers/quotes, including strengths and weaknesses, with the application of non-price factors, and
- quality/reliability histories.
- Review an offeror's recent actual performance in relevant areas to assess risk. The offeror's recent and relevant past performance (measured by such indicators as quality, timeliness, cost, schedule, operational effectiveness and suitability) may be considered in assessing the probability of successful accomplishment of the proposed effort in a timely and cost-effective manner.
|
| Price Analysis, Negotiation, Information, and Audits |
Prior to soliciting:
- Critique the independent Government cost estimate.
- Collect price related information during market research.
- Forecast likely prices.
- Investigate trade-offs.
After receipt of quotes/offers:
- Apply price related factors to the solicitation, offers, and/or quotes.
- Evaluate and compare prices.
- Determine the reasonableness of the proposed prices and develop price related negotiation objectives for discussion with vendors.
- Obtain pricing information, audit cost, and pricing data required. Obtain information other than cost or pricing data.
|
- Provide supporting technical inputs and analyses.
- Identify fact finding/clarification issues/recommendations.
- Participate in best value trade-offs.
|
| Cost Analysis |
- Develop prenegotiation positions on proposed elements of cost and profit/fee.
|
- Provide supporting technical analyses.
- Identify significant technical factors, including contingencies and assumptions that affected the contractor's proposed cost estimate.
- Participate in should-cost analysis considering, for example, inefficient or uneconomical contractor methods and processes proposed.
|
| Evaluating Other Terms and Conditions |
- Develop prenegotiation positions on terms and conditions other than price.
|
- Provide technical assistance as requested.
|
| Communications/Fact-Finding |
- Prior to competitive range determination, identify and collect information from the offeror necessary to complete the Government's analysis of proposal.
|
- Identify technical fact-finding requirements and participate in their collection.
|
| Extent of Discussions (Competitive Range) |
- Define the competitive range and notify offerors outside the range.
- Determine necessity and extent of clarifications with the quoters.
|
- Participate in discussions and adjust the technical ratings, if appropriate.
- Provide technical inputs into the competitive range determination.
|
| Discussions and Negotiations |
- Prepare a prenegotiation plan that establishes objectives, priorities, and potential trade-offs for discussions with the offeror/quoter.
- Conduct the negotiation sessions and document the elements of the negotiated agreement.
- Debrief vendors as requested.
|
- Provide technical inputs to the prenegotiation plan for each offeror, including:
- Significant weaknesses/deficiencies/risks.
- Technical approach that could be altered to significantly enhance the proposal award.
- Should-cost analysis for cost comparison
- Participate in negotiations and debriefs as appropriate.
|
