Business Practices for Technical Services
Coordination and Oversight Group
The mission of the Coordination and Oversight Group (COG) is to support the Bureau of Reclamation’s leadership in implementing the business model for managing engineering and other technical services by assessing the business practices objectives on which the business model is predicated. Those objectives are:
- Empowerment of the Regions
- Cost-effective services
- Transparency & accountability
- Predictability of workload
- Maintenance of core technical skills
- Strategic determination of outsourcing
The COG consists of eight members, including a chairman selected by the DCO, with concurrence by the Commissioner. The primary characteristics for membership are having a corporate view and the ability to balance the needs of a decentralized organization with the need to sustain a corporate-level technical capability. The COG membership is intended to represent the diversity of Reclamation interests, roles and responsibilities which can include, but is not limited to, Regional Directors, Area Managers, Program Leads, Project Management Leads, Assistant/Deputy Directors, and leaders in technical fields such as design, construction, environmental compliance, planning, and geology.
Each of the five regional directors, the Director, Technical Resources, and the DCO has one member and one alternate. COG members are selected by the DCO from nominations of three to five candidates by each director in an effort to maximize a diversity of interdisciplinary and professional backgrounds. The DCO selects one member and an alternate from within the staff of the Commissioner’s Office. The member appointed by the DCO serves as a liaison to the DCO. The Deputy Commissioner, Policy, Administration and Budget also appoints one member and an alternate.
The commitment for serving as a COG member should be expected to cover two years and as much as three years to allow for continuity and transfer of knowledge. COG membership is a collateral duty. The DCO can assign or approve support personnel to the COG as necessary.
Information, findings or recommendations will be presented to the DCO with or without consensus. Consensus is desirable, but the COG realizes the value of group dynamics and diverse opinions. The COG
will articulate these differences in majority and minority position papers that will be presented to the DCO. The Chairman will ensure that COG findings and recommendations provided to the DCO are documented in writing. An annual report, as well as periodic updates, will be made available to Reclamation and its customers.
The COG generally meets quarterly; however, the frequency of meetings is flexible to facilitate meeting roles and responsibilities. Each directorate is represented by either the member or alternate at every meeting. The times, dates and location of meetings are determined by the chairman, with agreement by a majority of the COG members. When primary COG members are unavailable, his/her alternate participates with the full authority of the primary member.
The COG member expenses are funded from their respective directorate organizations in a manner allowing for collective accounting. The Deputy Commissioner of Operations will provide funding for staffing costs associated with administrative activities for the COG.